Part 6c. Individual and Community-Focused Policies

i. Compliance with Office of Student Living Staff Directives. Students and their guests are expected to comply with the directives of Student Livings staff made in the course of exercising their duties. This includes student staff and student leaders such as Resident Advisors, Community Ambassadors, and Main Desk Assistants.

ii. Elevated Beds. The OSL Residential Policies adopt the expectations as detailed in the Terms and Conditions.

iii. Guests. The policy and procedure related to guests exists to allow residents to host guests in a manner that does not infringe upon the comfort and rights of other residents and maintains an appropriate level of safety and security in the residence halls and South Campus. There may be special times of the year, such as semester opening, semester breaks, exam periods, semester closing, and summer sessions, when the guest and/or visitation policy may be restricted or modified, or when deemed necessary for safety, security, or public health emergencies.

AT THIS TIME, NO EXTERNAL GUESTS ARE PERMITTED IN THE RESIDENCE HALLS OR SOUTH CAMPUS APARTMENTS PER PUBLIC HEALTH GUIDELINES.

Residential Move-out Exception: Family and/or guests will be permitted into your building/apartment to assist with check-out. All family/guests will need to show photo identification and sign-in with the Residential Community Services Officer (RSCO) upon entry into a residence hall.

 

There are two types of guests that a Syracuse University student can host:

    1. Internal Guests. This includes currently enrolled/matriculated Syracuse University students, faculty, and staff and SUNY ESF students who do not live in the residential facility of the host student. These individuals do not need a guest pass, regardless of length of stay. However, they need to be signed in by their host upon entry into the residential facility using their SUID.
    2. External Guests. AT THIS TIME, NO EXTERNAL GUESTS ARE PERMITTED IN THE RESIDENCE HALLS OR SOUTH CAMPUS APARTMENTS PER PUBLIC HEALTH GUIDELINES. THIS INCLUDES MINORS. These individuals are not affiliated with Syracuse University at the time of the visit. All external guests must be issued and carry a guest pass and photo ID to be in the residence halls or South Campus apartments, regardless of length of stay, including overnight.
      • All external guests are required to carry their guest pass, and a valid, acceptable photo I.D. with them at all times. Acceptable forms of photo I.D. include: driver’s license, student ID from another school, non-driver’s I.D., military I.D., passport, and resident alien card. Examples of I.D.s not acceptable include bankcards, telephone cards, and credit cards.
      • External guests include former, unenrolled, and non-matriculated Syracuse University students; family members; and friends. External guests also include minors. The Office of Student Living has specific Minor as Guest requirements detailed below.

  • Guests must be at least 16 years old; no person under the age of 16 is permitted to enter any University owned or operated residence hall or apartment without their parent or guardian present at all times.
  • Guests under age 16 may not stay overnight in a residence hall or South Campus apartment.
  • Guests between the ages of 16-17 years old must be related to the resident host and receive signed parent/guardian permission to visit the resident host by completing a Permission Form for Minors in the Residence Halls.

AT THIS TIME, NO EXTERNAL GUESTS ARE PERMITTED IN THE RESIDENCE HALLS OR SOUTH CAMPUS APARTMENTS PER PUBLIC HEALTH GUIDELINES. THIS INCLUDES MINORS.

The following expectations apply to all guests, whether internal or external guests, as well as the resident host.

  • A Resident Host is the student assigned to a residential facility that will have a guest with them in the building.
  • Resident Hosts are responsible for the behavior of their guests. A complaint will be filed against the Resident Host for alleged violations of the Code of Student Conduct, Residential Policies, or other University policies committed by their guests. If the guest is a student of Syracuse University, a complaint will be filed against them as well.
  • Regardless of the length of their stay, the guest is expected to abide by all University and Residential policies, procedures, regulations, and standards. Violations may result in the immediate removal of the guest from Syracuse University property.
  • All guests, including Syracuse University students, must be signed in at the main entrance by the student Resident Host. In order to sign in a guest, the host must have a valid SUID card. This serves as the registration process for Syracuse University student overnight guests.
  • It is the responsibility of the host to meet their guest in the lobby to sign in the guest. When the guest leaves the hall, they host must escort their guest to the lobby.
  • Host residents should communicate with their roommates and/or suitemates about their plans to have guests. Host residents who wish to have overnight guests must have prior approval of their roommates / suitemates. In the interest of the rights of roommates, suitemates, and other residents, there are limits to the duration and frequency of such visits (see “Guest Duration” below for details). Students who have concerns about the frequency a roommate / suitemate has had a guest should contact their Residence Director or the Office of Student Living.

The duration of a guest’s stay may either be short term or overnight as defined below:

    1. Short-Term Guests. Provided that there is no unreasonable interference with the rights of other students, a student resident may have a short-term internal and/or external guest(s) at any time provided that the guest is at least 16 years old. If the guest is between 16 and 17 years old, the Minors as Guests requirements must be followed. No person under the age of 16 is permitted to enter any University owned or operated residence hall or apartment without their parent or guardian present at all times.
    2. Overnight Guests. An overnight guest refers to any guest spending all or a significant portion of the time from 11 p.m. to 6 a.m. in a residential facility. If the guest is between 16 and 17 years old, the Minors as Guests requirements must be followed. No person under the age of 16 is permitted to stay overnight in a residence hall or South Campus apartment. The following applies to overnight guests:
      • A resident may host an internal or external overnight guest in student housing with the prior consent of all roommates/suitemates.
      • No overnight guest will be allowed to stay for more than three (3) consecutive nights.
      • A resident may not host overnight guests more than six (6) nights in any given calendar month.
      • No individual overnight guest may be hosted in University housing more than six (6) nights total in any calendar month.
      • No resident may host more than two (2) overnight guests at one time.
      • No additional furnishings will be provided to accommodate the presence of guests, nor will any furnishings be removed from a student's room or apartment.

All external guests must be registered and approved in advance of the visit with the Office of Student Living. Failure to register an overnight guest will result in a report being filed with the Residence Director of the residence hall, or at South Campus, in which the violation takes place; and, may result in the immediate removal of the guest.

Requests for overnight guest passes must be made online to the Office of Student Living at least two (2) business days in advance of the guest's visit. To register a 16- or 17-year-old minor guest, visit the Guest Registration – Minor form. To register an external guest age 18 or over, visit the Guest Registration page.

Passes for overnight guests will be issued consistent with the Overnight Guest Policy.

AT THIS TIME, NO EXTERNAL GUESTS ARE PERMITTED IN THE RESIDENCE HALLS OR SOUTH CAMPUS APARTMENTS PER PUBLIC HEALTH GUIDELINES. THIS INCLUDES MINORS.

Requests for overnight parking privileges should be submitted to Parking Services, located at 621 Skytop Road. Please visit the Parking Services website to review the rules for permit issuance.

iv. Knives and Weapons. Students living in traditional residential halls may have knives in their residential space for the purpose of food preparation. Such knives may not exceed four inches in blade length.  Pocket knives with blade lengths not exceeding four inches are also permitted. Students living in apartments with kitchens are permitted to possess kitchen knives and utensils for the purpose of food preparation and consumption. Blade length restrictions do not apply.

The University’s weapons policy is found in the Code of Student Conduct. Weapons, whether in use or solely for display, are not permitted in residential housing. Students who have a weapon for personal use, hunting, etc., should contact the Department of Public Safety to learn of storage locations available off-campus.

v. Occupancy Limits. All students and their guests must adhere to New York State occupancy limits to help ensure the safety of all residents of the building. Therefore, occupancy limits for residential units are as follows:

    • Residence hall rooms may have no more individuals than double the amount of assigned bed spaces (i.e., a double room may have 4 people total).
    • South Campus Apartments may have no more than the following number of individuals in the unit:
      • 1-bedroom apartment: 4 people;
      • 2-bedroom apartment: 6 people;
      • 3-bedroom apartment: 8 people.

vi. Pets, including Emotional Support Animals. The OSL Residential Policies adopt the expectations as detailed in the Terms and Conditions.

vii. Quiet and Courtesy Hours/Noise. The residential living environment is designed to support the academic mission of the institution. Student Living recognizes that students living on-campus have varying schedules of commitments including, but not limited to, classes, internships, on- and off-campus jobs, student teaching, and homework/projects, co-curricular activities, athletics, etc. This means that all students do not sleep and study at the same time. Therefore, the residential community has designated quiet and courtesy hours to support student success.

Quiet Hours are in effect each day to provide enhanced support for sleep and study as follows:

  • Sunday – Thursday, 12 a.m. – 7 a.m.;
  • Friday and Saturday, 1 a.m. – 8 am.

Courtesy Hours are in effect at all times outside the designated Quiet Hours. During Courtesy Hours, higher levels of noise are permitted provided that it remains at a level considerate of students who need to sleep and study.

During finals, 24-hour quiet hours are in effect for all residential communities from the first reading day through the last day of finals. Permissible items may be confiscated if they are found to be the source of noise concerns.

viii. Resident Purposes Only. The OSL Residential Policies adopt the expectations as detailed in the Terms and Conditions.

ix. Responsibility for Damage. The OSL Residential Policies adopt the expectations as detailed in the Terms and Conditions and provides the following additional expectations:

Students are reminded not to use any nails, screws, or adhesives on walls or doors of their room/apartment or common area. If individual responsibility for damage to a common area cannot be determined, all members of a floor or living unit will meet to discuss how the community will pay for the cost of the damages. If a community is not successful in this process, all members of the floor or living unit may be assessed a prorated charge. This process is known as group billing.

x. Room Change. Students are encouraged to speak with their Resident Advisor or Residence Director regarding any living/roommate concerns before reaching the point of desiring a housing assignment change. Students seeking a room change should review the Room Relocation Request on the OSL website. OSL staff will work to address concerns raised by the student(s), which may include mediation and conflict resolution, room or building change, or other resolutions. Changing rooms without authorization from OSL or Housing, Meal Plan, and ID Card Services is prohibited. Once completing the room change request form, students should expect an OSL staff member to contact them via email within two business days.

NOTE: At this time, no room relocations will occur before October 1, 2021. Students will be able to request a room relocation (request form will be live on August 23, 2021) once the semester has started, but these moves cannot occur until at least October 1, 2021.

xi. Recreational and Athletic Equipment. The OSL Residential Policies adopt the expectations as detailed in the Terms and Conditions.