Policies

Departments and offices directly associated with the University schedule space through the Student Engagement Office. In order to meet the needs of all service providers and event consultants, all scheduling requests should be made using the 25Live reservation platform (link).
Event changes, modifications, and cancellations can be requested by using the online Update/Cancellation Form.

Students that wish to schedule space must be a member of a Registered Student Organization (RSO). Scheduling space for a class project or other reason not directly related to registered student organizations may be requested in writing to scpsscheduling@syr.edu. Approval will be granted based on the completion of specific criteria outlined upon request.

RSOs schedule space directly with the Student Engagement Office. General body meetings, (defined as a meeting open to members as well as potential members of the specified organization) can be requested by using 25Live.

Events and programs that require services such as safety, public safety, catering and/or specific technical requirements, or, any gathering defined as an event or program must be requested at least 15 days prior to the event.

Event changes, modifications, and cancellations can be requested by using the online Update/Cancellation Form.

Syracuse University's Kenneth A. Shaw quadrangle, affectionately known as "the Quad," is an open green space designed to be accessible, safe, attractive, and to be used by members of the University community and their guests. The quadrangle is defined as the grassy area bounded by sidewalks, which include Hendricks Chapel and steps, Link Hall, Carnegie Library, Hinds Hall, and Huntington Beard Crouse Hall. The Quad is part of a centuries-old tradition in higher education: the provision of a peaceful, open-air area for both thoughtful contemplation and social interaction.

SU's Quad has been part of the campus since Syracuse University's founding in 1870. Once known as the oval and used for football games, it is now the University's "crossroads" and is the site for many fond memories for generations of alumni, as well as enjoyment for current students.

Policy for the use of the QuadLink

Use of the Quad space for Syracuse University-related activities or events must be reserved by an academic or administrative department, or by a recognized student organization in good standing with the University. Individual University members who utilize the Quad to exercise free speech absent participants, should refer to the Syracuse University Student Handbook for review of the Campus Disruption Policy and the Statement of Student Rights and Responsibilities, specifically Assembly and Protest. The Student Engagement Office, Suite 230 Schine Student Center, has established the following space reservation guidelines.

  • The sponsoring group and participants are bound by applicable University policies, local and state ordinances, and the Code of Student Conduct. (link to Code of Conduct page)
  • A minimum of seven (7) business days prior to the proposed event, Student Engagement must receive an outdoor space request form outlining details about the proposed event. Student Engagement reserves the right to refuse any request.
  • The proposed event (including set-up and breakdown) must NOT conflict with scheduled classes or academic programs, or previously scheduled events. For events that are permitted during these times, no amplified sound devices are permitted.
  • A proposed event must NOT present a safety risk or hazard to the participants, to others using the Quad or adjacent space, or to underground utilities. The degree of risk and staffing requirements for all proposed events shall be determined by Syracuse University's Department of Public Safety and/or the Risk Management/Safety Department and/or Physical Plant. Each department will determine necessary staffing for a respective Quad event.
  • Recognized student organizations and/or administrative, academic departments may be approved for a maximum of three (3) event requests per semester. An approved event will be defined as any activity that operates between the hours of 7 a.m. and 9 p.m. or any fractional period therein. Events approved to continue beyond 9 p.m. will be considered a continuous event and must be completed within a forty-eight (48) hour period of the requested event start time.
  • Commercial or non-University vendors hired by the event sponsor, shall, at their or the events sponsor’s expense, provide to the University Risk Management Department and subject to Risk Management’s approval, satisfactory evidence of insurance at least ten (10) business days prior to the event.
  • All costs related to the event (including but not limited to; security, physical plant, etc.), are the responsibility of the sponsor. Sponsors scheduling events on the Quad are responsible for returning to the University’s satisfaction the Quad space to the condition that it was found. This includes the removal of fliers, equipment, and debris related to the event.
  • Petitions to request exceptions to the above guidelines must be submitted to the Student Engagement office at least twenty-one (21) business days prior to the proposed event.
  • Syracuse University reserves the right to cancel any event or activity, if, at any time before or during an event, it is determined that a sponsoring group or participants have breached or misrepresented conditions set forth in these guidelines. The sponsoring group or participants may then be subject to appropriate disciplinary action.

Chalking is allowed only on the Syracuse University Quadrangle (The “Quad”). Reservations may be made by submitting an online Chalking Request Form (should link to Outdoor event space request form). Specific rules apply to chalking on the Quad, refer to campus posting policy for more details.

Should you wish to schedule an event in the Killian Room please bear in mind:

  • Student Engagement will include a 1 hour set up time with your reservation. Room users are responsible for the setup and breakdown of furniture.  Contents in the room such as tables and chairs can be moved and placed in a variety of ways. However, the room must return back to its original set-up prior to leaving the room.
  • All users are expected to be respectful of the academic offices that are adjacent to this space, and keep noise at an acceptable level
  • An elevator is available at the southeast corner of the Hall of Languages.
  • The equipment capabilities of HL 500 are:
  • Video Projection
  • GE CRT Projector
  • Data Capabilities
  • Podium with goose neck
  • Wireless Microphone (should be in drawer of the Teaching Station)
  • Additional microphones or other equipment must be ordered through LEMP (443-5660)
  • Food is not allowed in the room, except when provided by Campus Catering. For any catered event held on Friday evening or anytime Saturday, the room may be subject to a special custodial service charge of $40.00.

These policies are determined by The College of Arts and Sciences, Office of the Dean, and may be changed at our discretion. Failure to abide by these guidelines may result in the loss of privileges to use this facility.

Student Engagement

Student Engagement requires 72 hours (three business days) notice prior to a reservation cancellation without penalty. If a reservation is canceled with less than three business days’ notice, the sponsor is responsible for the cost of the room rental associated with their reservation. If an event space is cancelled less than 72 hours in advance the sponsor may still be responsible for the event package if set up work has already been done.
Reservations classified as Rain Locations are subject to 24 hours’ notice for cancellation without penalty. Reservations in Student Engagement spaces must be tied to Outdoor Space reservations to be classified as Rain Locations. Any reservation not meeting the criteria is subject to the general cancellation policy.

All cancellations must be submitted via our online form (update/cancellation form link). Phone requests will not be granted.

Additionally, events may be canceled if a representative from the sponsoring organization does not successfully complete a logistics meeting with a Student Engagement event consultant prior to the date 2 weeks before the scheduled event. If the scheduled event falls on a weekend, deadlines will then fall on the third Friday prior to the event. Failure to meet these logistics deadlines will result in cancellation of the event.

On and Off-Campus Service Providers

For events requiring additional services from both on and off-campus service providers, sponsors may be responsible for additional fees based on the individual policies of those vendors. Cancellation policies for our most frequent on and off-campus service providers are listed below.

Fire Safety

  • Events can be canceled up to 72 hours prior without penalty.
  • Events cancelled less than 72 hours prior may be responsible for partial or complete payment; to be determined on a case-by-case basis.

Department of Public Safety

  • Events can be canceled up to 48 hours prior without penalty.
  • Events canceled less than 48 hours prior may be responsible for partial or complete payment; to be determined on a case-by-case basis.

Carrier Dome Event Staff

  • Events can be canceled up to 72 hours prior without penalty.
  • Events canceled less than 72 hours prior may be responsible for partial or complete payment; to be determined on a case-by-case basis.

National Audio

  • Equipment rentals
  • Events can be canceled up to 48 hours prior without penalty.
  • Events canceled less than 48 hours prior may be responsible for partial or complete payment; to be determined on a case-by-case basis.

Production Contracts

  • Events must be canceled at least two weeks out to avoid penalty.
  • Events canceled less than two weeks out are responsible for half the estimated cost.
  • Events canceled after National Audio is on-site and have begun set up are responsible for the full estimated cost.

Bam Productions

  • Events can be canceled up to 48 hours prior without penalty.
  • Events canceled less than 48 hours prior may be responsible for partial or complete payment; to be determined on a case-by-case basis.

Atrium Tables may be reserved for information distribution in Schine Student Center, Goldstein Student Center, Quad, HBC Pavilion, and Einhorn Family Walk. Tables are limited and available for reservation on a first-come, first-served basis through the Student Engagement Office. It is recommended that reservations be submitted at least 5 business days prior to the desired date. To reserve a table, submit via 25Live.

Registered Student Organizations and Greek Chapters that wish to fundraise on campus must first read the Syracuse University Fundraising Policy and then follow the guidelines outlined below.

Fundraising - Bird Library (10AM-4PM Monday-Friday)

If your organization would like to conduct a fundraiser in Bird Library there is a procedure you must follow. It is suggested that you plan at least 3 weeks in advance, as fundraising tables fill up quickly. The procedure is as follows:

  • Student organization representatives come to the Student Engagement office (Schine Student Center, Suite 230) to request the availability of fundraising tables. While in the office, ask the student at the desk to find a date that is open for fundraising. (There is only 1 spot per day open to fundraise, and they fill up quick!). Once open dates are found, the student organization representative will need to submit the request via the 25Live website. Student Engagement staff will review the form and contact you via e-mail within 1-3 business days.
  • Within 1-3 business days, you will be contacted about your fundraiser. In some cases, a meeting may be required with you and your SE/FASA consultant to discuss the fundraiser.
  • If your fundraiser is approved, it will be confirmed and final details arranged. Please remember, all money that is collected in Bird Library MUST be deposited into your fundraising account. You will then need to work with your consultant in the Student Engagement/Office of Fraternity and Sorority Affairs to access your funds. You may not leave Bird Library with the money you have raised.
  • Fill out the application to conduct fundraising on campus at least seven (7) days in advance of requested date. Please include dates/times you will be available to meet with Student Engagement staff.
  • Within 1-3 business days, you will be contacted for a meeting date and time to discuss your fundraiser.
  • If your fundraiser is approved, final details will be arranged.
  • During the program planning meeting with FASA and Student Engagement you can discuss your fundraising request. Please understand this may require special services such as Public Safety and might exceed your initial estimate.
  • Fill out the Event Fundraising form that you can get from your Student Engagement consultant.
  • Student Engagement will order services and go over final details of the fundraiser.

Syracuse University has a specific policy in place in regard to posting flyers, signs and any kind of advertisement as it pertains to marketing events, programs, and general information. Please refer to the Syracuse University Posting Policy. (external page needs to update SCPS and 228D)

Any group wishing to qualify for an exception must meet with SU Catering no less than three weeks prior to the date of the event or an exception will not be considered. Exceptions, when granted, will apply only to events hosted. SU Catering may grant exceptions for:

  • Religious events as recognized by the Office of the Dean of Hendricks Chapel;
  • Events where food is unique to the sponsor’s ethnicity and cannot be prepared by the Catering Office;
  • Events where small quantities of food and/or beverage are provided.

A University department or student group granted an exception to use an outside food caterer must comply with the University’s Food Sanitation Procedures and Guidelines outlining the Onondaga County Health Department’s requirements for caterers including, but not limited to, food sanitation procedures, catering license, and menu. Where an outside caterer will provide services at an event on University property, the host department or group must notify the Division of Campus Safety and Emergency Services three weeks prior to the event. Safety Department personnel will inspect the food for compliance purposes prior to serving.

In the interest of safety, food sanitation and health, the Fire and Life Safety Services (FLSS) has established the following procedures and guidelines for the hiring/employing of “outside” vendors/caterers for the purpose of catering an event on the Syracuse University campus.

FLSS and the Onondaga County Health Department work together to ensure that the proper New York State Health Department and Onondaga County laws, rules and regulations regarding food sanitation on the Syracuse University campus are met and followed with no exceptions.

Please read and understand the following procedures and guidelines when planning an event that requires catering or when hiring an “outside” caterer:

  1. All food and beverage services on campus are to be provided by Syracuse University Catering Services in compliance with New York State Law, the Onondaga County Health Department, and the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco.
  2. If the catering manager concludes that Syracuse University Catering cannot accommodate the food needs of an organization, an Onondaga County licensed food service establishment is permitted to provide food. Syracuse University Catering Services makes the arrangements for the food provided by the licensed food service establishment.
  3. FLSS must be notified by the department or group that will be hiring or has hired an outside caterer three (3) weeks prior to the date of the event or within twenty-four (24) hours of hiring the caterer. No changes will be allowed three (3) weeks prior to the event.

Fire and Life Safety Services
Health and Food Sanitation
Attn: Brian O’Hara
029 Lyman Hall
Syracuse, New York 13244

315.443.7567 and/or 315.443.5475
315.443.5288 – FAX

After Normal Business Hours:
315.436.1556 and/or 315.391.1689

Please provide the following specific information regarding the caterer being hired or to
be hired and the event:

  • Business Name
    • Business Address
    • Phone Number (Day and Evening)
    • Health Permit Number
    • Contact Person(s)
    • Date of Event
    • Location of Event
    • Specific Times
    • Type of Event
    • Type of Food being served
    • Approximate number of people attending
  • Any “outside” caterer that is hired to cater an event on the Syracuse University campus must have a health certificate on file with the Onondaga County Health Department.
  • Before any catering is performed on the University’s premises, certificates of insurance for at least the coverage listed below must be issued and sent to the Risk Management Office:
  • Commercial General Liability $1,000,000 per occurrence, and $2,000,000 aggregate.
    • Automobile Liability covering owned, non-owned and hired vehicles: $1,000,000 combined single limit for bodily injury and property damage.
    • NYS Workers’ Compensation and Employers Liability.
    • NYS Statutory Disability Benefits.
    • Liquor Legal Insurance if alcohol will be served.
    • Syracuse University shall be named as an additional insured (indicate event or project on certificate)
    • 30 day notice for cancellation, non-renewal or coverage reduction.

* The completed Certificate of Insurance and/or any questions pertaining to insurance should be directed to:

Risk Management
Attn: Michaele DeHart, Associate Director
119 Euclid Avenue
Syracuse, New York 13244

315.443.2804 or 5334

  • FLSS has the right to revoke the catering privileges of the “outside” caterer if the insurance requirements are not satisfactory to the University, and if the caterer does not possess the proper health certificates with the Onondaga County Health Department. FLSS will be
    on-hand at the beginning of the event to ensure that all New York State and Onondaga County Health Department Food Sanitation laws, rules and regulations are met and followed.
  • FLSS reserves the right to contact the Onondaga County Health Department regarding any hazardous and/or emergency food sanitation issues/situations that may occur.
  • Caterer must have a valid food service permit with the Onondaga County Health Department.
  • The caterer must provide an estimated time of arrival to the event. The caterer shall arrive within a half-hour of the estimated time of arrival.
  • The caterer must provide proper serving and heating equipment.
  • Food temperatures will be checked immediately upon the food arriving at the event.
  • Temperature of the food must be within the proper guidelines: Cold = 45° or Below, Hot = 140° or Above
  • Servers must provide a barrier between bare skin and food.

If you have any questions or concerns regarding these procedures and guidelines, or would like a list of Recommended/Approved “outside” caterers compiled by Fire and Life Safety Services and the Onondaga County Health Department, please contact:

Fire and Life Safety Services
Health and Food Sanitation
Attn: Brian O’Hara
029 Lyman Hall
Syracuse, New York 13244

315.443.7567 and/or 315.443.5475
315.443.5288 – FAX

After Normal Business Hours:
315.436.1556 and/or 315.391.168

Space Allocation for non-academic large spaces on campus, such as the Goldstein Auditorium, Underground, and the Skybarn is conducted each semester for the following semester. For recognized student organizations (including greek chapters) this process takes place in October and March. Recognized student organizations can view available spaces, and timeline for space allocation.

Student Engagement schedules both academic and nonacademic space, using the guidelines below for all registered student organizations and academic/administrative departments.

Those eligible to reserve space must be in good financial standing with Student Engagement and be either:

A registered student organization through Student Engagement, or; a Syracuse University academic or administrative department.

Student centers and academic spaces may be approved for use based on the following priorities, and a review of the requested programmatic/technical needs and intended event capacity.

Student Centers

  • Events and/or programs sponsored by recognized student organizations.
  • Events and/or programs determined by the university-wide calendar including, but not
    limited to, Syracuse Welcome, Homecoming, Family Weekend, Commencement,
    Admissions Days, Arts & Sciences Freshman Lecture and Coming Back Together Reunion Weekend.
  • Events and/or programs sponsored by the Division of Enrollment and the Student
    Experience through the support of the Syracuse University Co-curricular Fee.
  • All other academic and administrative uses.
  • Academic course and exam scheduling
  • Events and/or programs determined by the university-wide calendar, such as Syracuse Welcome, Homecoming, Family Weekend, Commencement, Admissions Days, Arts & Sciences Freshman Lecture and Coming BackTogether Reunion Weekend.
  • Events and/or programs sponsored by academic and/or administrative departments.
  • Events and/or programs sponsored by recognized student organizations in good standing with the University.

C - Semester Space Request Allocation ProcessLink

Student Engagement coordinates a future semester space allocation process for registered student organizations and administrative and academic departments each semester. The semester space allocation process for registered student organizations will occur in October and March for the following semester. The semester space allocation process for academic and
administrative departments will occur in November and April for the following semester. Summer scheduling will continue to be handled in coordination with individual programs and departments.

Space is reviewed and approved by a space allocation committee based on the following criteria:

  • The Student Engagement space allocation form is submitted by the required deadline.
  • A review of each program’s programmatic and/or technical needs, to determine the appropriateness for the requested space, is satisfactory.
  • Past program event history, (i.e., tickets sales and event attendance), is reviewed and satisfactory.

Please note that the completion of required paperwork does not guarantee that an organization or department will receive the space requested, and alternative spaces may be allocated due to the volume and nature of requests. Subsequent submissions will be considered in the order received.

  • Space allocation confirmations will be distributed via email within seven (7) business days of submission deadline date.
  • Space accepted will be processed and confirmation will be available
    within three (3) business days of receipt.
  • Space declined will become immediately available to other requestors.

Academic Spaces

  • Space allocation confirmations will be distributed within three (3) days
    of the completion of the University Registrar’s course and exam
    scheduling process.
  • Space accepted will be processed, and confirmation will be available
    within three (3) business days of receipt.
  • Space declined will become immediately available to other requestors.

Requests for exceptions (link to exception form page) can be submitted up to one week prior to the beginning of the space allocation process.

Syracuse University has specific policies regarding inviting government officials to student events. Please read the information on the links below before contacting any government official.

  1. Event Rules and General Venue Policies:
    • Any building occupant must provide proof of identification and/or affiliation when asked by any University official.
    • The Schine and Goldstein Student Centers are spaces designed for students, faculty and staff to gather in an atmosphere conducive to social, leisure, and educational purposes.
    • Attendees will not be allowed readmission once they have departed from the venue.
    • Any patron of an activity held on Syracuse University property who is found participating in unsafe practices i.e. moshing, slam dancing, etc. (as deemed by campus public safety and/or risk management officials), is expected to cooperate with the request of an SU official or staff working at the function to discontinue the practice.
    • No pets, excluding service animals.
    • No guns, knives, backpacks, etc.
    • Student Engagement is not responsible for items confiscated or left behind.
    • Once the event reaches capacity, admission will end for the evening. No waiting line will be maintained after capacity is reached.
    • Artist requests or contracts which ask for more restrictive policies will be printed on tickets and posted at the venue.
  1. Event Sponsor Requirements:
  • Sponsor is required to have a representative at the door to confirm complimentary guests and/or provide comp tickets to patrons.
    • Sponsor is required to provide protective coverings for tables, chairs, and/or the stage when the program includes activities that can leave a mess, such as paint nights, game shows, etc.
    • Sponsor is required to assist with, or cover the costs of, cleaning the venue if they harm or damage the venue with decorations, gift bags, food, paint, etc.
    • Sponsor will be responsible for the cost or any cleanup that is determined to be excessive by Facilities Services.
    • Sponsor will be responsible for the cost of repair for any damage caused by members of the organization deemed not to be accidental.
    • Sponsors are expected to be prepared to have venue doors opened to attendees at the advertised or agreed upon time.
    • Sponsors are expected to begin the event at the advertised or agreed upon time.
    • Intermission lengths will be published in any printed programs as well as announced prior to the start of act one.
    • Sponsors are expected to resume the program when the published intermission time has elapsed.
    • Sponsors are expected to conclude the event by the scheduled end time. Failure to do so can result in additional charges based on hourly fees, primarily security staff.

-For Ticketed Events

  1. Admission for students, alumni and guests:
    • A valid ticket for ticketed events
    • Proof of Identification:
      1. A valid SUID or ESF ID
      2. A valid state issued picture ID with proof of age if necessary for event type
      3. A current College/University Picture ID Card with proof of age (18 years of age or older for admittance).
      4. SU Alumni Card
      5. Fraternity or Sorority membership card with proof of age (18 years of age or older for admittance).
  1. Entrance Requirements:
    • All patrons may be searched for weapons, alcohol, and other drugs
    • Entrance will be prohibited to persons appearing to be intoxicated or under the influence of alcohol or drugs.
    • When wanding is in use, the following items are prohibited: Alcoholic beverages, illegal drugs, coolers, bottled water, food or beverage, weapons, backpacks, large purses or bags, cameras with a 6in zoom lens or greater, skateboards, knives, balloons, animals, footballs, soccer balls, baseballs, bats or frisbees, airhorns, banners or signs on poles, camcorders, laser pointers, confetti.

Violators of this policy are subject to Section XI of Syracuse University Code of Conduct, Section III A of the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco, and local, state, and federal laws.

Disclaimers:

  • Student Engagement reserves the right to refuse entry to any person based upon safety reasons.
  • Student Engagement reserves the right to dictate where patrons enter and exit the venue.
  • Student Engagement reserves the right to enact elevated security measures as necessary based on the expected attendance, the stature of a visiting artist, or the history of an annual event. Examples of which include:
    • Splitting the floor and balcony levels of Goldstein Auditorium to separately ticketed areas.
    • Hiring additional security staff for the backstage and/or dressing room areas.
    • Using hand-held metal detectors to search patrons for items that are prohibited from events.
      • Student Engagement acknowledges that issues can arise during the rehearsal process or event that are not the fault of the sponsor but may impact a sponsors’ ability to meet the above expectations.  In those situations, Student Engagement will work with the sponsor to address the issues, and when necessary, adapt policy with the following exceptions:
        • Staff breaks are dictated by NYS labor law.
        • Student Engagement cannot guarantee fee reductions or waivers from any service providers, Student Engagement included.

Admission for students, alumni and guests:

  • A valid ticket for ticketed events
  • Proof of Identification:
    • A valid SUID or ESF ID.
    • A valid state issued picture ID with proof of age if necessary for event type.
    • Under 18 years of age must be accompanied by a parent or legal guardian for admittance.

Entrance Requirements:

  • All patrons will be searched for weapons, alcohol, and other drugs.
  • Entrance will be prohibited to persons appearing to be intoxicated or under the influence of alcohol or drugs. No beverage containers are permitted inside the facility before, during, or after the event.
  • Backpacks, weapons, beverage containers, recording devices, canes, and sticks (or other hand carried implements), will not be allowed into the event. If discovered inside, event participant must surrender items in question or leave event.
  • Attendees will not be allowed readmission once they have departed from the venue.

Violators of this policy are subject to Section XI of Syracuse University Code of Conduct, Section III A of the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco, and local, state, and federal laws.

Disclaimers:

  • Student Engagement reserves the right to refuse entry to any person based upon safety reasons.
  • Student Engagement reserves the right to dictate where patrons enter and exit the venue.
  • Student Engagement reserves the right to enact elevated security measures as necessary based on the expected attendance, the stature of a visiting artist, or the history of an annual event. Examples of which include:
    • Splitting the floor and balcony levels of Goldstein Auditorium to separately ticketed areas.
    • Hiring additional security staff for the backstage and/or dressing room areas.
    • Using hand-held metal detectors to search patrons for items that are prohibited from events.
  • Student Engagement acknowledges that issues can arise during the rehearsal process or event that are not the fault of the sponsor but may impact a sponsors’ ability to meet the above expectations.  In those situations, Student Engagement will work with the sponsor to address the issues, and when necessary, adapt policy with the following exceptions:
    • Staff breaks are dictated by NYS labor law.
    • Student Engagement cannot guarantee fee reductions or waivers from any service providers, Student Engagement included.

Admission for SU students or SU Alumni:

  • A valid ticket.
  • A valid SU college ID, or SU Alumni Card/Fraternity or Sorority Membership card.

Admission for Guests Requires:

  • A valid ticket.
  • A current College/University Picture ID Card with proof of age (18 years of age or older for admittance).
  • Fraternity or Sorority Membership card with proof of age (18 years of age or older for admittance).

Entrance Requirements:

  • All patrons will be searched for weapons, alcohol, and other drugs.
  • Entrance will be prohibited to persons appearing to be intoxicated or under the influence of alcohol or drugs. No beverage containers are permitted inside the facility before, during, or after the event.
  • Backpacks, weapons, beverage containers, recording devices, canes, laser pointers, and sticks (or other hand carried implements), will not be allowed into the event. If discovered inside, event participant must surrender items in question or leave event.
  • Attendees will not be allowed readmission once they have departed from the venue.

Violators of this policy are subject to Section XI of Syracuse University Code of Conduct, Section III A of the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco, and local, state, and federal laws.

Disclaimers:

  • Student Engagement reserves the right to refuse entry to any person based upon safety reasons.
  • Student Engagement reserves the right to dictate where patrons enter and exit the venue.
  • Student Engagement reserves the right to enact elevated security measures as necessary based on the expected attendance, the stature of a visiting artist, or the history of an annual event. Examples of which include:
    • Splitting the floor and balcony levels of Goldstein Auditorium to separately ticketed areas.
    • Hiring additional security staff for the backstage and/or dressing room areas.
    • Using hand-held metal detectors to search patrons for items that are prohibited from events.
  • Student Engagement acknowledges that issues can arise during the rehearsal process or event that are not the fault of the sponsor but may impact a sponsors’ ability to meet the above expectations.  In those situations, Student Engagement will work with the sponsor to address the issues, and when necessary, adapt policy with the following exceptions:
    • Staff breaks are dictated by NYS labor law.
    • Student Engagement cannot guarantee fee reductions or waivers from any service providers, Student Engagement included.

The policy and procedure related to guests exists to allow students to host guests at events in a manner that does not infringe upon the comfort and rights of other students and maintains an appropriate level of safety and security at event venues. There may be times when the guest policy may be restricted or modified when deemed necessary for safety, security, or public health emergencies.

Student Engagement reserves the right to restrict or limit the attendance at any event hosted by either the department or a Registered Student Organization (RSO) at any time. Any student who plans to host an external guest (an individual who is not a Syracuse University or SUNY ESF student) should refer to the specific attendance policy of the event they plan to attend and follow any procedures outlined. This may include providing advance notification of the external guest to either Student Engagement and/or the RSO.

Students and Recognized Student Organizations (RSOs) are responsible for the behavior of their guests. RSO members are responsible for informing all guests of Student Engagement policies, University policies and local laws. If the University terminates its permission for guests for any reason, guests must depart the event immediately. If a guest(s) violates University policy or local laws, the RSO and individual members may be referred to Community Standards and could be held financially and/or disciplinarily responsible for any damage or misconduct caused by guests. All members of the Syracuse community are expected to adhere to the Stay Safe Pledge as part of this policy.

Note: Effective at this time, events overseen or sponsored by the Division of the Student Experience, including Student Engagement (which includes Recognized Student Organization and associated events, as well as Operations and Event and Technical Services), Fraternity and Sorority Affairs, and others, are allowed to be hosted utilizing one of two options. The first option is to limit event attendees to Syracuse University and SUNY ESF students which will require few additional criteria to be met. The second option is to allow external guests at events which will require several additional criteria to be met.