Student Centers Fee Structure
To comply with the Comptroller’s Office and federal regulations set forth in The Office of Management and Budget Circular A-21, Student Engagement has implemented a new fee structure and invoice calculation that better reflects the actual costs associated with renting space and producing an event. The invoicing process provides a straight-forward calculation of room rental and production costs.
Space Reservation and Production Fees
Rates effective July 1, 2023
Available Rental Space: Conference Rooms
- Schine Student Center Meeting Rooms – Schine 128, 227, 228, and 229, $52.00 / hour.
- Schine Student Center Meeting Room 137 – Free to all users (must be reserved in advance).
- Schine Student Center 304ABC and Goldstein Student Center 201ABC fees based on room configuration (plus ETS Labor if required).
- Rooms A, B, or C reserved individually will be billed at the hourly rate ($52.00/hr. for FY24).
- A two-room combination of either AB or BC will be billed at 1.5 times the hourly rate ($78.00/hr. for FY24).
- Reservations utilizing all three rooms (ABC) will be billed at double the hourly rate ($104.00/hr. for FY24).
- Users needing multiple rooms but wanting to keep wall partitions closed will be billed at the lowest possible combination. An AB reservation with the walls closed will still be billed as 1.5x rate
- A chart string or ID is required to confirm a conference room reservation.
Available Rental Space: Event Spaces
- Panasci Lounge – $52.00 / hour plus ETS Labor if required.
- Skybarn – $47.00/hour plus required ETS Labor.
- Underground – $150.00/event plus required ETS Labor.
- Goldstein Auditorium – $650.00/event plus required ETS Labor.
- ETS Labor: All event spaces require an event package.
The Student Centers Fee Structure consists of 3 basic fee types; hourly room rent, flat rate room rent, and ETS event packages, each of which are explained in detail below. If you are hosting an event you will also be subject to security costs and possible additional equipment rentals based on the needs of that event. Per university policy, a minimum of 1 Safety officer and 1 DPS officer shall be present for each event. Large events with high profile guests may also require the use of stadium security staff to assist with security screenings and crowd control.
(Estimate Request Form Link)
Any registered student organization, fraternity, sorority, or any group designated through recreation services will not be charged the room rental fee. Those organizations will still be responsible for the ETS package, safety, security, and any other fees associated with an event.
Conference Room Fees
| Room | Fee |
|---|---|
| Schine Student Center 128 | $52.00/hr |
| Schine Student Center 137 | Free |
| Schine Student Center 227 | $52.00/hr |
| Schine Student Center 228 | $52.00/hr |
| Schine Student Center 229 | $52.00/hr |
| Schine Student Center 304A, B, or C individually | $52.00/hr |
| Schine Student Center 304 AB or BC | $78.00/hr |
| Schine Student Center 304ABC | $104.00/hr |
| Goldstein Student Center 201A, B, or C individually | $52.00/hr |
| Goldstein Student Center 201 AB or BC | $78.00/hr |
| Goldstein Student Center 201ABC | $104.00/hr |
Hourly rental fees include room set up and technical support. Technical support is limited to room installed equipment. Special equipment requests may incur additional fees. Student Engagement does not provide laptops to conference room users.
Panasci Lounge Fees
| Space | Fee |
|---|---|
| Panasci Lounge | $52.00/hr |
| Panasci Reception Package | $372.00 |
| Panasci Info Fair Package | $372.00 |
In addition to the room rent fee an event may also be charged an Event and Technical Services (ETS) package fee. Due to the public nature of the lounge Student Engagement will only close the lounge for events from 6:00 PM until 12:00 AM on Friday and Saturday evenings during the academic year. Approved events will be either reception style or information fair to accommodate the existing furniture with supplementation. We cannot remove existing furniture from the space. Organizations wishing to schedule outside of that time frame need the approval of the Senior Director of Student Engagement.
Event Space Fees
| Space | Fee |
|---|---|
| Goldstein Auditorium | $650.00/event |
| Underground | $150.00/event |
| Skybarn | $47.00/hr |
In addition to the room rental fee each event space rental is also charged an Event and Technical Services (ETS) package fee. Package fees are flat rate and cover all necessary labor for set up and event staffing as well as all department-owned equipment necessary to support the event. Package costs vary based on the needs of the event and are outlined below. Packages are assigned based on the technical needs of any guests or performers, as well as the overall focus of an event. If necessary, additional equipment rentals and specialized staff arrangements will be charged to the sponsor.
- Student Engagement reserves the right to determine the appropriate package for a given event.
- Package rates are based on a 4-hour event maximum. Longer events will incur additional staffing charges at a rate of $93.00/hr.
- Equipment with limited inventory is assigned on a first come first serve basis. Secondary events requiring the same equipment may incur additional rental costs.
- Security costs are in addition to these fees.
Meeting Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | N/A |
| Underground | $651.00 |
| Skybarn | $372.00 |
The Meeting Package provides a basic level of technical support for meetings and presentations including room set-up, LCD projection for computer or video presentations including audio, as well wired or wireless microphones. This package also includes the staffing to provide technical and set-up related support during the reservation. This package does not support singing, dancing, or instrumental performances.
Reception Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | N/A |
| Underground | $609.00 |
| Skybarn | $651.00 |
The Reception Package provides a basic level of support for receptions including room set-up, video projection for presentations, DJ connections/background music, wired or wireless microphones, and lighting support (capabilities vary by venue). This package also includes the staffing to provide technical support and venue management during the reservation. This package supports vocal only or dance performances but does not include set up of the sprung dance floor.
Info Fair Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $930.00 |
| Underground | $930.00 |
| Skybarn | N/A |
The Info Fair Package provides a basic tabling set up without any table dressings or curtain booths. It also includes basic technical support including LCD projection for computer or video presentations including audio, background music, and wired or wireless microphones. This package also includes the staffing to provide technical support and venue management during the reservation. This package does not support any type of performance.
Info Fair Deluxe Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $1,674.00 |
| Underground | $1,209.00 |
| Skybarn | N/A |
The Info Fair Deluxe Package provides a tabling set up including table dressings. It also includes basic technical support including LCD projection for computer or video presentations including audio, background music, and wired or wireless microphones. This package also includes the staffing to provide technical support and venue management during the reservation. This package does not include curtain booths for the tabling but will accommodate curtaining off unused portions of the venue. It does not support any type of performance.
Expo Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $3,348.00 |
| Underground | $1,488.00 |
| Skybarn | N/A |
The Expo Package provides a tabling set up with full table dressings and curtain booths. It also includes basic technical support including LCD projection for computer or video presentations including audio, background music, and wired or wireless microphones. This package also includes the staffing to provide technical support and venue management during the reservation. This package does not support any type of performance.
Lecture Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $1,488.00 |
| Underground | $651.00 |
| Skybarn | $465.00 |
The Lecture Package provides technical support for formal speeches (keynotes) and includes room set-up, LCD projection for computer or video presentations including audio, background music, and wired or wireless microphones. This package also includes the staffing to provide technical support and venue management during the reservation. This package supports vocal only or dance performances but does not include use of the sprung/marley dance floor.
Banquet Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $1,488.00 |
| Underground | $651.00 |
| Skybarn | N/A |
The Banquet Package provides technical support for formal lunches/dinners with a program (keynote) and includes room set-up, LCD projection for computer or video presentations including audio, background music, and wired or wireless microphones. This package also includes the staffing to provide technical support and venue management during the reservation. This package supports vocal only or dance performances but does not include use of the sprung/marley dance floor.
Dance Party Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $1,488.00 |
| Underground | $1,023.00 |
| Skybarn | $744.00 |
The Dance Party package provides audio and lighting support for a social dance event including basic DJ equipment for vinyl records, CDs, or laptop hook ups. This package also includes the staffing to provide technical support and venue management during the reservation.
Talent Show Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $1,767.00 |
| Underground | $1,302.00 |
| Skybarn | $744.00 |
The Talent Show Package provides technical support for events featuring multiple performances by student performers including lighting, audio, and projection. This package also includes the staffing to provide technical support and venue management during the reservation. Technical staff can be made available for sound checks, but this package does not cover technical rehearsals. Organizations can schedule non-technical rehearsals without additional cost as venue availability allows. This package does not include use of the sprung/marley dance floor for dance performances.
Talent Show W/ Rehearsal(s)
| Space | Fee |
|---|---|
| Goldstein Auditorium | $2,697.00 |
| Underground | $1,767.00 |
| Skybarn | $1,209.00 |
The Talent Show W/ Rehearsal Package provides technical support for events featuring multiple performances by student performers including lighting, audio, and projection. This package also includes the staffing to provide technical support and venue management during the reservation. Technical staff can be made available for up to 2 technical rehearsals. Organizations can schedule non-technical rehearsals without additional cost as venue availability allows. This package does not include use of the sprung/marley dance floor for dance performances.
Theatrical Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $6,045.00 |
| Underground | $2,697.00 |
| Skybarn | $2,046.00 |
The Theatrical Package covers any event that has multiple technical rehearsals AND multiple performances within the same week, and includes all Student Engagement lighting, audio, and projection, and the use of the sprung/marley dance floor. This package also includes the staffing to provide technical support and venue management during the reservation. Organizations can schedule non-technical rehearsals without additional cost as venue availability allows. Student Engagement does not guarantee use of the sprung/marley dance floor for non-technical rehearsals.
Concert Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $3,720.00 |
| Underground | $1,674.00 |
| Skybarn | $1,116.00 |
This package provides technical support for events featuring multiple musical acts including lighting, audio, and projection. This package also includes the staffing to provide technical support and venue management during the reservation. Technical staff will be made available for sound checks, but this package does not cover technical rehearsals. Artist requirements may necessitate the rental of additional equipment or even 3rd party audio or lighting systems. Those costs will be in addition to the Student Engagement package fee. Security costs for concerts can be significantly more than other events based on the security measures required and the popularity of the artists.
Dance Show Package
| Space | Fee |
|---|---|
| Goldstein Auditorium | $4,464.00 |
This package is for Goldstein Auditorium only as the other venues cannot support dance performances. This package provides technical support for events featuring dance performances including lighting, audio, projection, and the use of the sprung/marley dance floor. This package also includes the staffing to provide technical support and venue management during the reservation. Technical staff can be made available for up to 2 technical rehearsals.
Organizations can schedule non-technical rehearsals without additional cost as venue availability allows. Student Engagement does not guarantee use of the sprung/marley dance floor for non-technical rehearsals.
Events may require Fire Safety and Public Safety staffing, to be itemized separately. Contact Scott Casanova, 315.443.4458, to obtain an estimate.
Student Engagement requires 72 hours (three business days) notice prior to a reservation for cancellation without penalty. If a reservation is canceled with less than three business day’s notice the sponsor is responsible for the cost of the room rental associated with their reservation.
Reservations classified as Rain Locations are subject to 24 hours notice for cancellation without penalty. Reservations in Student Centers spaces must be tied to Outdoor Space reservations to be classified as Rain Locations. Any reservation not meeting the criteria is subject to the general cancellation policy. (link to cancellation policy page)