Information Tables

Reservations & Eligibility 

1. All requests to reserve a table must be sponsored by a Syracuse University administrative or academic department or by a Recognized Student Organization (RSO). 
2. Table reservations are granted on a first-come, first-served basis. Groups without a reservation confirmation may be asked to vacate the space. 
3. Reservations are limited to four (4) hours at a time and are available during regular building hours. Groups desiring consecutive days must submit a separate request for each date. 
4. To ensure fair access, groups are limited to one (1) table reservation per day, and Student Engagement may further limit how often a group reserves a table during periods of high demand. 
5. After submitting a request, groups will typically receive an email response within three (3) business days. 
6. Upon arrival, groups must check in at the Schine Information Desk with a valid Syracuse University ID card for both indoor and outdoor reservations. 
7. Group representatives must check in within one (1) hour of the scheduled start time of the reservation. Student Engagement reserves the right to reassign unclaimed tables. 
8. To cancel a reservation, groups should notify Student Engagement through the system used to book it (‘Cuse Activities or 25Live) at least one (1) business day in advance so the table can be released to other groups. Business days do not include weekends or days when the University is closed. 
9. When an outdoor table reservation is reserved, Student Engagement staff will also reserve a table inside Schine Student Center as a rain/bad weather back-up. 
10. Outdoor tables may be cancelled due to weather conditions at the sole discretion of Student Engagement.  
11. If an outdoor table is cancelled due to weather, groups can move indoors to the back-up table in Schine Student Center, or they may request a new date.

    Setup & Display 

12. A representative of the RSO and/or University department must always be present when the reserved table is in use. 
13. Two (2) chairs are provided with each table reserved inside Schine and Goldstein Student Centers and on the Einhorn Family Walk. Chairs are not provided for other outdoor table reservations. 
14. Indoor tables measure 71” x 23.75”; outdoor tables measure 72” by 30”. Table coverings are not provided. 
15. Electrical power is not provided; Wi-fi can be accessed via the University network using Syracuse University credentials. 
16. All displayed materials must fit on top of or beneath the reserved table. Materials may not be placed on the floor, walls, or columns. 
17. Tables and displays must be arranged to keep a clear, accessible path of travel and may not block ramps, doorways, elevators, or accessible routes. Groups needing accommodations should contact Student Engagement in advance. 
18. Decorations must be freestanding or placed on the reserved table. Taping, tacking, or hanging materials on walls, columns, doors, or ceilings is prohibited. 
19. Open flames, candles, and helium tanks are not permitted at Information Tables. 
20. Two digital display boards are available at tables 11 and 15 in Schine Student Center.
    
    Conduct at the Table 
21. Materials may be distributed only from behind the reserved table. Individuals may not stand in doorways or hallways to distribute materials. 
22. Interaction with passersby is permitted only from behind the reserved table. Representatives may not approach or solicit people as they pass. 
23. Amplified sound is not permitted at indoor or outdoor tables without prior approval from Student Engagement.
    
    Food, Vendors & Sales 
24. No outside vendors, speakers, or guests are permitted on campus, including Information Tables, without the appropriate advanced approval from Student Engagement. 
25. Only food and beverages provided or approved by Syracuse University Food Services are permitted. Homemade or prepackaged food and beverages may not be distributed. 
26. Selling items or soliciting donations at an Information Table is limited to RSOs, must be disclosed when the reservation is requested, and must follow the Syracuse University Student Fundraising and Promotions Policy.
    
    Responsibility & Compliance 
27. The reserving RSO or department is responsible for the conduct of its representatives and guests, and for any damage to University property that results from its use of the table. Student Engagement is not responsible for materials or personal belongings that are lost, stolen, or left unattended. 
28. At the end of the reservation, groups must remove all materials, dispose of any trash, and leave the space in the condition in which they found it. 
29. Groups that do not follow these guidelines may be asked to vacate the table and may have future tabling requests denied. 
30. All users are expected to abide by all University, Student Engagement, and Greek Life (if applicable) policies and guidelines including, but not limited to, the Food Services Catering Policy and the Student Fundraising and Promotions Policy. 

Student Engagement offers two fundraising tables for RSOs, available daily between 10 AM and 4 PM. Users must follow all guidelines outlined in the Syracuse University Student Fundraising and Promotions Policy. Specifically, organizations cannot collect cash or use third-party payment platforms such as Venmo, Zelle, and PayPal. RSOs and Fraternal (Greek-letter) organizations should work closely with their RSO Consultant, Coach, and/or advisor to ensure all applicable policies and guidelines are being followed.