Information Tables

Reservations & Eligibility 

1. All requests to reserve a table must be sponsored by a Syracuse University administrative or academic department or by a Recognized Student Organization (RSO). 
2. Table reservations are granted on a first come, first served basis. Groups without a reservation confirmation may be asked to vacate the space. 
3. Reservations are limited to four (4) hours at a time. 
4. To ensure fair access, groups are limited to one (1) table reservation per day, and Student Engagement may further limit how often a group reserves a table during periods of high demand. 
5. Upon arrival, groups must check in at the Information Table with a valid Syracuse University I.D. card for both indoor and outdoor reservations. 
6. RSO or department representatives must check in within one (1) hour of the scheduled start time of the reservation. Student Engagement reserves the right to reassign unclaimed tables. 
7. To cancel a reservation, groups should notify Student Engagement through the Update/Cancellation Form at least one (1) business day in advance so the table can be released to other groups.
8. Outdoor tables may be cancelled due to weather conditions at the sole discretion of Student Engagement staff.

Setup & Display 

1. A representative of the RSO and/or University department must always be present when the reserved table is in use. 
2. Chairs are provided at tables inside Schine and Goldstein Student Centers. Chairs are not issued for outdoor table reservations. 
3. All displayed materials must fit on top of or beneath the reserved table. Materials may not be placed on the floor, walls, or columns. 
4. Tables and displays must be arranged to keep a clear, accessible path of travel and may not block ramps, doorways, elevators, or accessible routes. Groups that need accommodations should contact Student Engagement in advance. 
5. Decorations must be freestanding or placed on the reserved table. Taping, tacking, or hanging materials on walls, columns, doors, or ceilings is prohibited.
6. Two digital display boards are available at tables 11 and 15 in Schine Student Center.

Conduct at the Table 

1. Materials may be distributed only from behind the reserved table. Individuals may not stand in doorways or hallways to distribute materials.
2. Interaction with passersby is permitted only from behind the reserved table. Representatives may not approach or solicit people as they pass. 
3. Music is permitted at reserved tables but must be kept low enough not to disrupt nearby offices and activities. 

Food, Vendors & Sales 

1. No outside vendors are permitted on campus. 
2. Only food and beverages provided or approved by Catering are permitted. Homemade or prepackaged food and beverages may not be distributed. 
3. Selling items or soliciting donations at an Information Table is limited to RSOs, must be disclosed when the reservation is requested, and must follow the Syracuse University Student Fundraising and Promotions Policy. 

Responsibility & Compliance 

1. The reserving RSO or department is responsible for the conduct of its representatives and guests, and for any damage to University property that results from its use of the table. Student Engagement is not responsible for materials or personal belongings that are lost, stolen, or left unattended. 
2. At the end of the reservation, groups must remove all materials, dispose of any trash, and leave the space in the condition in which they found it. 
3. Groups that do not follow these guidelines may be asked to vacate the table and may have future tabling requests denied. 
4. All users are expected to abide by all University and Student Engagement policies (catering policy, fundraising guidelines, etc.). 

Student Engagement offers two fundraising tables for RSOs, available daily between 10 AM and 4 PM. Users must follow all guidelines outlined in the Syracuse University Student Fundraising and Promotions Policy, including the prohibition on collecting cash and/or using third-party payment platforms such as Venmo, Zelle, and PayPal. RSOs should work closely with their RSO Consultant and/or advisor to ensure all applicable policies and guidelines are being followed.