Make a Reservation

The following restrictions apply when making a reservation:

• Individual persons (students, faculty, staff) are not permitted to make a reservation.
• Outside entities are not permitted to make a reservation.
• Eligible campus-based users, student organizations or individuals may not reserve space in the student centers for another person or group. Hiding or concealing the identity of the true client due to non-eligibility for use of facilities, monetary exemptions or the policies and mission of Syracuse University is not permitted.
• Individual students and/or employees of the University may not reserve space for commercial purposes.
• Student organizations may not act as agents for University departments, off-campus persons or organizations in order to receive student organization rates for use of space.
• University departments may not act as agents for off-campus vendors or organizations to receive department rates for use of space.
• Student organizations, University departments and non-University clients may not reserve space for individuals or organizations that are not directly involved with the event or the requesting organization.

Please note: scheduling a space for a class project or other reason not directly related to recognized student organizations may be requested in writing to scpsscheduling@syr.edu. Approval will be granted based on the completion of specific criteria outlined upon request.

Any student organization, University department or non-University client that violates the reservation policy is subject to sanctions, including paying for the space at the highest appropriate rental rate or having the event cancelled.

• Events are limited to a duration of four (4) hours with the exception of banquets (full meal) and concerts.
• Event duration is considered the start of program to end of program.
• The default door time is 30 minutes prior to the program start.
• For events needing rehearsals:
  • Rehearsals running four (4) hours or longer require Student Engagement staff be allocated a 15-minute break every two hours.
  • Rehearsals running six hours or longer require Student Engagement staff be allocated a 30-minute break every four hours.
  • Rehearsals scheduled the same day as events must take a full hour break prior to the event, starting no later than one hour prior to the scheduled door time.
•  No student events are allowed before the first day of classes or after the last day of classes.
• Curfew (rehearsals and events) is 11 p.m., seven days a week.

Student centers and academic spaces may be approved for use based on the following priorities, and a review of the requested programmatic/technical needs and intended event capacity.

Student Center Reservation Considerations

1. Events and/or programs determined by the Universitywide calendar including, but not limited to: Welcome Week, Orange Central, Family Weekend, Commencement, Admissions Days, Chancellor Initiative Events and Coming Back Together Reunion Weekend.
2. Events and/or programs sponsored by Recognized Student Organizations. Events funded through the Space Allocation Process or special programming will have priority.
3. Events and/or programs sponsored by the Student Experience Division through the support of the Syracuse University Co-curricular Fee.
4. All other academic and administrative uses.

Academic Space Reservation Considerations

1. Academic course and exam scheduling
2. Events and/or programs determined by the Universitywide calendar, such as Welcome Week, Orange Central, Family Weekend, Commencement, Admissions Days, Arts and Sciences First-Year Lecture and Coming Back Together Reunion Weekend.
3. Events and/or programs sponsored by academic and/or administrative departments.
4. Events and/or programs sponsored by recognized student organizations in good standing with the University.