Forms

Due to federal law (FERPA), Community Standards is not able to share information about a student’s case without the student’s permission. Students have the right to review a copy of all or parts of their conduct file. To do so, a student must complete, digitally sign, and electronically return a FERPA release to our office. After receiving the form Community Standards has 45 business days to process the request. Once processed, the student will receive instruction on how to access their file.

Current students and former students with an active NetID/MySlice access:

• To request access to view your student conduct file, complete the FERPA Release/Records Request – Enrolled Student/Active NetID form. You will be required to log-in with your NetID and password.
• To give Community Standards permission to verbally discuss your student conduct file with another person, complete the FERPA Release – Verbal Disclosure of Records Request – Enrolled Student/Active NetID form. You will be required to log-in with your NetID and password.

Former Students and students without an active NetID/MySlice access:

• To request access to view your student conduct file, complete the FERPA Release/Records Request – Former Student/Inactive NetID form.
• To give Community Standards permission to verbally discuss your student conduct file with another person, complete the FERPA Verbal Disclosure of Records Request – Former Student/Inactive NetID form.

Students wishing to obtain access to their file prior to their Informal Resolution meeting should submit the Consent to Disclose Disciplinary Records at least three (3) business days prior to their meeting to allow staff time redact the file per FERPA regulations.

Questions about completing this form correctly can be referred to Community Standards.

Students interested in having a conduct/disciplinary check completed for Common App completion, Study Abroad, etc., should submit a Common App Conduct Check request.

Government agencies interested in having a conduct/disciplinary check completed for security clearance, should complete a Disciplinary Check Request from Government Agencies request.

Students who need to complete a paper or other project should use the Educational Sanction Submission form to upload their assignment.

Students on a status of interim suspension from Syracuse University have a specified amount of time in which they can submit an Intent to Appeal the Interim Suspension. This time frame is identified in the interim suspension notification letter. Students should be aware that per the Student Conduct System Handbook, an appeal hearing will be scheduled for the student within three (3) business days of Community Standard’s receipt of this intent to appeal.

Students participating in a University Conduct Board hearing (for cases not involving sexual assault, stalking, gender-related harassment, or domestic/relationship violence), have the ability to present factual witnesses and other information to the Board at the hearing. the Pre-Hearing Information Submission form should be used to send the Factual Witness List and other information students intend to present at their hearing.

In accordance with University policy, both parties have the right to appeal the decision of the University Conduct Board. Any appeal must be submitted in writing and conform to the procedures outlined in the Syracuse University Student Conduct System Handbook. The Intent to Appeal is due by the date indicated in the University Conduct Board hearing outcome letter. If you will be appealing, submit your Intent to Appeal the University Conduct/Officer Board Outcome.

In cases of violence related violations, sexual assault, stalking, gender-related harassment, or domestic/relationship violence, decisions of the respective boards are effective immediately. In all other cases, decisions of the respective boards are effective immediately, unless a written notice of intention to appeal has been received by Community Standards within twenty-four (24) hours after the confirmed decision is made available.

Either party may appeal the decision of the University Conduct Board or Administrative Hearing Officer in writing within five (5) business days after the written decision is made available, or new information is discovered that was not reasonably available at the time of the conduct hearing. All appeals must be authored and signed by the submitting party. Appeal submissions must not be more than two (2) pages per ground for appeal.

Appeals submitted to Community Standards will be reviewed by the Dean of Students, or designee, to determine if the party’s narrative supports the selected ground(s) for appeal listed in Part 10.2. If the appeal is timely and contains sufficient information, it will be forwarded to the University Appeals Board within three (3) business days. If the appeal is late or does not contain sufficient information, it will be dismissed and will not be reviewed by the University Appeals Board.

Appeals must be based on one or more of the following:

1. New information is provided that was not reasonably available at the time of the original hearing.
2. Procedural error that can be shown to have had a detrimental impact on the outcome of the hearing.
3. Errors in the interpretation of University policy so substantial as to deny either party a fair hearing.
4. Grossly inappropriate sanction having no reasonable relationship to the charges.

An appeal forwarded by the Dean of Students to the Appeals Board will be forwarded by Community Standards to the other party for response in writing. The responding party shall have five (5) business days to submit their response to Community Standards. Extensions for appeals may be requested of the Director of Community Standards in the event there are extenuating circumstances. If the request for an extension is granted, both parties will be notified and have the same extension.

The University Appeals Board will make a decision based on the written submissions within five (5) business days after all written submissions are received.

Decisions of the University Appeals Board will be final when reviewed and confirmed by the Senior Vice President for the Student Experience (SVP), or designee.

Students participating in a University Conduct Board hearing for cases involving alleged sexual assault, stalking, gender-related harassment, or domestic/relationship violence, must submit information in advance of their hearing as detailed in their hearing notification letter. This information is to be submitted using the Alleged Sexual and Relationship Violence Pre-Hearing Information Submission form.

To appeal the outcome of a Title IX hearing, submit your information using the Title IX Hearing Decision Appeal Submission form. Any party may appeal the decision of a hearing officer and/or the sanction (if imposed) on one or more of the following grounds:

1. Procedural irregularity that affected the outcome of the matter;
2. New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
3. The Title IX Officer, investigator(s), or decision-maker(s) had a conflict of interest or bias for or against Complainants or Respondents generally or the individual Complainant or Respondent that affected the outcome of the matter; or
4. Errors in the interpretation of University policy so substantial as to deny either party a fair hearing; or
5. Grossly inappropriate sanction having no reasonable relationship to the charges.

Appeals are limited to ten (10) pages in length and must be received by OCS no later than five (5) business days after transmission of the hearing panel or officer decision. Late appeals will not be considered.

For more information, please consult your hearing outcome documentation.

According to the Syracuse University Student Conduct System Handbook, “No Contact Orders may be removed or amended through an appeal to Community Standards. In the event of an appeal, either involved student may submit a written request to have the Temporary Order of No Contact removed or amended.”  All questions on the Request for Removal or Amendment of a No Contact Order must be answered for the request for removal or amendment of the No Contact Order to be considered. Evidence of the potential for future negative behaviors between the listed parties will also result in this request not being considered.

All students who have been placed on suspension from Syracuse University have the ability to submit a Good Citizenship Petition to request to return to the University. The information required in the petition is detailed in the student’s suspension outcome letter.