Recording Time

You can access TimeClock Plus through MySlice using a computer, laptop or mobile device to record your hours. In addition, you may use the direct Employee Time Clock Login link.

Please contact your supervisor or department administrator as soon as possible. They will need to manually enter your time in or out into the system.

Yes. If you are scheduled to work six or more hours in one shift, you must take a 30-minute unpaid lunch or dinner break and clock out and back in during that break.

Yes. You should always clock in and out so you are paid for all time worked.

Student employees may enter notes regarding the details of their shift in TimeClock Plus.

Instructions for students:

• Log into TimeClock Plus.
• Enter SU ID number and select clock-in.
  • Student must enter the note after clocking in.
• Click on continue.
• Click on view.
• Click on the blue note and enter note.
• Click on add and enter note and select save.
• The blue paper indicates a note was entered.

The notes will transfer to students PeopleSoft timesheet for supervisor review.

Clock-in and out rounding are based on a six-minute increments (1/10th hour rounding).

For example:

• If you clock in between 7:57 a.m. and 8:03 a.m., your clock-in time will be rounded to 8 a.m.
  • If you clock-in at 7:56:59 a.m., it will be rounded to 7:54 a.m.
  • If you clock-in at 8:03:01 a.m., it rounds to 8:06 a.m.

Your supervisor will enter eligible sick time in your PeopleSoft timesheet. Sick time is subject to availability and supervisor approval.

The pay week for hourly employees continues to be from Thursday-Wednesday. Once your hours are processed, you will receive your paycheck on the following Wednesday.

Contact the payroll specialist at 315.443.4190 or timeclock@syr.edu.

TimeClock Plus is available through all devices. Students working remotely can clock in and out from any location.

All time is, by default, logged in EST in alignment with our location.

1. Visit the Accessing Handshake section of the Syracuse University Career Services webpage and follow the instructions.

1. Once approval is given to hire student employees, confirm with Budget Department.
2. If a new PIN is needed, select “Position Evaluation Request (PER)” in PeopleSoft and follow prompts. For help, using your NetID and password, visit the Answers PER/PIN Help webpage.
3. If you do not have a NetID and password, please contact Student Employment Staff for assistance.

1. Non-Syracuse University Students (SUNY ESF, Le Moyne College, OCC, etc.) are not considered student employees. They are required to apply through SU Job Opps and are considered temporary employees. It is important that you verify the student’s university status before proceeding with their application.
2. When hiring a non-Syracuse University student, please follow the instructions for creating a PIN for a temporary Syracuse University employee.

1. Secure and confirm your PIN.
2. Create an employer account on Handshake.
3. In Handshake, select “Post a Job” to create a job posting.
4. Complete prompts using the information listed then select “Save.”
5. For the job description, use the

   ’Cuse Works template.

6. Preview the job posting and edit as needed.
7. Finally, select “Save” located in the bottom right.

1. Log in to Handshake with your employer account.
2. Review applications and update statuses by selecting the drop down menu.
3. Statuses should change from “pending” to “reviewed” and by the end of the hiring process they should be “hired” or “declined.”
4. Student Employment Staff (SES) will monitor applicant statuses and will reach out if there aren’t regular updates.
5. Hover over “Preferences” to see if students meet your criteria such as School Year/Graduation Date, Major, GPA, etc.

1. Log in to Handshake with your employer account.
2. If you required applicants to attach documents such as a resume, cover letter, writing sample, etc., you can obtain the documents by selecting “Export Documents.”
3. Select the boxes of the documents to view, then select “Next.”
4. Select “Confirm.”
5. Once the download is complete, you can select the link for the file and an email will be sent to you from Handshake with the files(s).

1. Log in to Handshake with your employer account.
2. Update student statuses in Handshake.
3. Student may not start work until their acceptance and I-9 are on file.
4. While this standard offer letter is required for all Division of Enrollment and Student Experience departments and sent on their behalf by the Student Employment Office, we encourage other divisions to use it. If you would like to have this sent on your behalf, please contact the Student Employment Office. Please note, this letter has been reviewed and approved by legal.
5. Once the final candidate(s) have been approved, work with Human Resources to enter the student employee’s job information into PeopleSoft (through Smart HR).
6. Ensure I-9 information is completed including required forms of identification. Visit the U.S. Department of Homeland Security I-9 Employment Eligibility Verification webpage for additional information. Please contact the U.S. Department of Homeland Security Form I-9 Contact Center for assistance using documents.

Note: Students will need to be hired onto your Payroll prior to completing the I-9 form. Once the SmartHire is approved by Human Resources, the student will receive an email from LawLogix with a unique link to complete the I-9 form remotely with a person of their choosing.

• Confirm and finalize your work schedule with your supervisor.
• Confirm your start date and work location.
• Confirm your pay rate (New York State minimum wage information).
• Complete Form I-9 before your first day of work.
  • Newly hired students will receive an email from with instructions on how to complete the Form I-9.
  • Important Note: The Form I-9 email will come from LawLogix.
• Acknowledge your pay notice in MySlice. Once your employment information is entered into the HR/Payroll system, a New York State Pay Notice is generated and available to view on your MySlice Account.
• Ask about dress code. Some departments have a specific dress code or uniform.

• Be on time for your work shift.
• Meet with your immediate supervisor to discuss your job responsibilities, any training for the job, your schedule and a contact name and phone number you should call if you cannot work your scheduled shift. Ensure that someone will be supervising you at all times.
• Ask for a tour of your work place and meet your co-workers.
• Confirm with your supervisor that you are on the payroll system and ask how to enter your hours on MySlice and who will approve them. The pay week is from Thursday to Wednesday, and the deadline to enter your hours for the current pay week is typically on Wednesday.
• Ask your supervisor where you should pick up your paycheck. You can also consider enrolling in direct deposit to have your pay deposited directly into your bank account.
  • If you are working on-campus, enroll by logging into your MySlice account and follow the link in the Employee Services section.
    1. • If you are working off-campus, ask your supervisor how to enroll in their direct deposit plan.
  • If you are using Federal Work-Study, keep track of how much you earn to ensure you do not go over your award amount.
• Problems with pay, such as missing hours or potential errors, should be brought to the attention of your employer as soon as possible to resolve the issue, or contact the Student Employment Office for assistance.

Syracuse University students who work on campus or in University-sanctioned off campus jobs are considered part-time casual wage employees. Conditional language is included on all on campus student job postings and offer letters:

As a part-time student employee, you are an employee at-will, meaning you have the right to end your employment at any time for any reason, and the University may do the same. If employed using a Federal Work-Study award, once the balance is exhausted, the employer reserves the right to end your employment. Your employment is also specifically conditioned on your being and remaining a student in good standing, satisfactory performance of work, availability of work, and legal eligibility to work in the United States. Work may become unavailable due to health or safety concerns, or a change in instructional format.

All Federal Work-Study and non-Federal Work-Study earnings are subject to federal and state income tax. Students must submit a W-4 form to the Payroll Office. Payroll will mail a W-2 statement to the student’s permanent address as it appears in the Student Records System by Jan. 31 for the previous calendar year. Students paid by an off-campus employer will receive their W-2 statement directly from their employer.

Student employees are not eligible for benefits such as holiday pay, vacations or retirement plans, but they are eligible for worker’s compensation under provisions of New York State law. Worker’s compensation covers expenses for medical care and certain benefits for loss of pay resulting from injuries or disabilities incurred on the job. Supervisors should be contacted as soon as possible in the event of on-the-job injuries to complete the necessary reports.

New York State Sick Pay

Effective Friday, Jan. 1, 2021, student employees are now eligible for New York State sick pay benefits.  In short, for every 30 hours worked, they will accrue 1 hour of sick time, up to 56 hours in one calendar year.  Sick time accrues on all jobs and will carry over from year to year.  Student employees can enter their sick time directly into MySlice and you would approve the hours as part of your normal process.

If you are an international student, there are specific rules for working on-campus.  The Center for International Services website contains helpful information about on-campus employment, the I-9 verification process, and obtaining a Social Security number. Visit the U.S. Immigration and Customs Enforcement website for more information.

Your workplace should be respectful and free from harassment. If you feel that you or someone you know is being harassed, please contact the Student Employment Office at 315.443.2268 or cuseworks@syr.edu for assistance.

Additional Resources are available at the Office of Community Standards STOP Bias. If you or someone you know is experiencing sexual or relationship violence, please seek out these University resources.

While departments must pay at least minimum wage, it is up to individual departments in establishing their hourly rate. This is why pay rates tend to vary. The minimum wage is:

• Minimum Wage: $16.00 (effective 1/1/2026)

Through a ‘Cuse Works experience, we strive for students to gain one or more of the University Shared Competencies and professional skills. The Student Employment Goal Setting and Performance Evaluation worksheet enables your employer to provide you with clearly defined skills and competencies they expect you to develop as a member of their team and serves as a touchstone for discussions on work performance throughout your employment. This worksheet is filled out by your employer, but you can download and view the worksheet template below. 

View/Download the Student Employment Goal Setting and Performance Evaluation Worksheet [.docx]

The Federal Work-Study (FWS) Allocation
Students can calculate how far their FWS award will go by dividing the total award amount by the number of work weeks anticipated and dividing that result by the hourly rate.

Example: if you have a $4,000 FWS award, and you work 30 weeks at $15.50 per hour, then you can work up to approximately 8.5 hours per week. Your gross earnings (before taxes) will be approximately $131 per week.

Reaching the FWS Allocation
Pending further arrangements, FWS students who reach their maximum award limit must stop working immediately. However, if the employer wishes to continue employing the student, they may do so, but will assume 100% of the payroll expense.

FWS Award Increases
Adjustments to FWS allocations may be made if an applicant’s financial need allows for an increase and funds are available to finance the increase. The employer and employee should consider the time requirement of the student’s FWS job in relation to pay rate and FWS allocation for the entire academic year. If it appears that the allocation will be exhausted before the job ends, then a request may be made for an increase through the Office of Financial Aid and Scholarship Programs when the award is nearly depleted.

FWS Award Reductions
Occasionally it is necessary for the Office of Financial Aid and Scholarship Programs to reduce a student’s FWS award. This may occur when a student receives assistance not originally included in their initial financial aid package, or when other student earnings or resources are brought to the attention of the financial aid counselor. Should this occur, the student should discuss with their employer the impact to the work schedule in terms of exhausting the FWS award.

In addition to financial need, a student must:

• be a U.S. citizen, a national, permanent resident of the Trust Territory of the Pacific Islands or Northern Mariana Islands; or living in the U.S. with the intention of becoming a citizen or permanent resident;
• be enrolled, or accepted for enrollment at Syracuse University, and be in regular attendance in either an undergraduate or advanced degree program;
• maintain satisfactory progress in coursework while under the program;
• not owe a refund on a federal or state educational grant;
• not be in default on a state or federal educational loan; and
• comply with selective service registration requirements.

The Free Application for Federal Student Aid (FAFSA) must be submitted annually to be considered for Federal Work-Study and all other types of federal financial aid. File the FAFSA before the Financial Aid Office’s posted deadline to apply. Since Federal Work-Study funds are limited, it is important to file the FAFSA before the deadline. Undergraduate students who want to also apply for a Syracuse University Grant, will need to file the College Board’s CSS Profile application. Learn more about How to Apply for FWS Funds.

Students who are offered Federal Work-Study as part of their financial aid package will be able to view their financial aid award letter on MySlice. You’ll receive an email when your award letter is ready for viewing. The award notification schedule is available on Office of Financial Aid and Scholarship Programs.

Assistance in securing a job is available for those who require it. Unlike other forms of aid, Federal Work-Study is paid directly to students on an hourly basis in the form of a weekly paycheck for their services. Students may earn up to the amount of their approved FWS award, but must discontinue working in a FWS-funded job once the maximum allotment is reached unless their employer /department allows them to stay employed without having any further Federal Work-Study funds.

The community service component of the Federal Work-Study (FWS) program encourages students receiving program assistance to participate in community service activities off-campus. A number of community service agencies hire FWS students.

FWS community service includes work in:

• health care, child care, literacy training, education, mentoring, welfare, social services, transportation, housing and neighborhood improvement, public safety, recreation, community improvement;
• service opportunities or youth corps as defined in Section 101 of the National and Community Service Act of 1990, and service in the agencies, institutions and activities designated in Section 124(a) of the National and Community Service Act of 1990;
• support services for students with disabilities.

The Student Employment Office offers a wide variety of community service positions on- and off-campus through ’Cuse Works. Information about these positions is available on Handshake, or contact the office at 315.443.2268, 111 Waverly, Suite 230.

Jobs are available in a variety of units and locations throughout campus. You can begin applying for positions at any time, and you may even be hired prior to arriving on campus.  Review open jobs on Handshake.

• The student should notify the primary employer and/or department of any additional jobs they hold so that the FWS funds can be closely monitored.
• If employed using a Federal Work-Study award, once the balance is exhausted, the employers reserve the right to end your employment.

Once a student accepts a FWS job offer, it is expected that they will assume the responsibilities attached to that position for the entire FWS award period or until the allocation is exhausted. Therefore, before making a commitment to an employer, the student is advised to ask pertinent questions during the job interview to ensure the position is satisfactory. In some cases, however, a student may find it necessary to change FWS jobs. Although there are no limits to the number of on-campus job changes that a student may make, there are change restrictions for off-campus FWS jobs. Contact the Student Employment Office for assistance. The student employee should give the employer at least a two-week notice or work at least the last four scheduled shifts to allow time for finding a suitable replacement.

The Student Employment Office can often help students who need summer employment, and full and part-time summer work opportunities are available on campus and in the Syracuse community and posted on Handshake. The student’s availability will need to be flexible in order to pursue these employment opportunities.

Any student seeking off-campus FWS positions, whether new or returning to agencies that previously employed them, must pick up a FWS Referral Form from Student Employment in 111 Waverly, Suite 230 to present to the off-campus employer.

A prospective student employee should bring the FWS referral form to the job interview. Once the student is hired, the employer completes the FWS referral form and emails it to Student Employment at cuseworks@syr.edu.

The FWS referral form must be completed and on file at Student Employment prior to a student employee starting work. Hours worked prior to receipt of the FWS referral form are not covered under the FWS program and are paid for by the off-campus employer.

Interested in using your FWS over the summer or during school breaks? If you plan on working at a non-profit agency, you may be eligible to use your Federal Work-Study award. Please contact Student Employment at 315.443.2268 or cuseworks@syr.edu to inquire.

All ’Cuse Works opportunities are listed in Handshake, Syracuse University’s centralized career management tool. Log into Handshake using your Syracuse University Net ID and password and search for ‘CuseWorks’ in the job title category.

Once you have updated your resume and tailored your cover letter to the position, upload your materials to the posting in Handshake. (Make sure to read all the requirements, too. Some on-campus positions require a Federal Work-Study award.)

If a department is interested in hiring you, the department will contact you directly about the position. They may also want to conduct an interview. Come prepared with a copy of your resume, schedule of availability, and a list of questions to ask them.

Career Services is a great resource to help you create or edit a resume, tailor a cover letter or prepare for an interview!

Don’t forget that Handshake is updated weekly with new opportunities. Check back regularly for new postings.

All ’Cuse Works opportunities will help you to build skills that can be applied to positions throughout your career. The Student Employment Office works with all on-campus employers to ensure at least one or more of the ’Cuse Works professional skills or University Shared Competencies are built during your ’Cuse Works experience.