Recording Time

You can access TimeClock Plus through MySlice using a computer, laptop or mobile device to record your hours. In addition, you may use the direct Employee Time Clock Login link.

Please contact your supervisor or department administrator as soon as possible. They will need to manually enter your time in or out into the system.

Yes. If you are scheduled to work six or more hours in one shift, you must take a 30-minute unpaid lunch or dinner break and clock out and back in during that break.

Yes. You should always clock in and out so you are paid for all time worked.

Student employees may enter notes regarding the details of their shift in TimeClock Plus.

Instructions for students:

• Log into TimeClock Plus.
• Enter SU ID number and select clock-in.
  • Student must enter the note after clocking in.
• Click on continue.
• Click on view.
• Click on the blue note and enter note.
• Click on add and enter note and select save.
• The blue paper indicates a note was entered.

The notes will transfer to students PeopleSoft timesheet for supervisor review.

Clock-in and out rounding are based on a six-minute increments (1/10th hour rounding).

For example:

• If you clock in between 7:57 a.m. and 8:03 a.m., your clock-in time will be rounded to 8 a.m.
  • If you clock-in at 7:56:59 a.m., it will be rounded to 7:54 a.m.
  • If you clock-in at 8:03:01 a.m., it rounds to 8:06 a.m.

Your supervisor will enter eligible sick time in your PeopleSoft timesheet. Sick time is subject to availability and supervisor approval.

The pay week for hourly employees continues to be from Thursday-Wednesday. Once your hours are processed, you will receive your paycheck on the following Wednesday.

Contact the payroll specialist at 315.443.4190 or timeclock@syr.edu.

Effective July 1, 2021, all hourly student employees will use TimeClock Plus, unless using a physical time clock, to clock in and out. Hours cannot be added/edited in MySlice; they will be ‘view only.’

TimeClock Plus is available through all devices. Students working remotely can clock in and out from any location.

All time is, by default, logged in EST in alignment with our location.

• Melissa Cherico-Brown, Operations Assistant, College of Visual and Performing Arts Dean’s Office
• Shelly Crawford, Associate Director, Student Outreach and Support
• Vicente “Vinnie” Cuevas, Undergraduate Student Engagement Manager, Lerner Center for Public Health Promotion and Population Health
• Dane Faes, Assistant Director, Student Employment
• Kate Mercer, Career Exploration Specialist, Career Services
• Deniz Side, Senior Student, Student Employment

Undergraduate Student Employee of the Year: Jovanni Mosca ’24, Student Engagement

Graduate Student Employee of the Year: Shivani Sadare G’24, Center for International Services and Syracuse University Libraries

Undergraduate Student Employee of the Year Nominees

• Fatoumata Barry, Syracuse University Libraries
• Natalia Cancel-Quintana, Health Promotion, Barnes Center at The Arch
• Oluwatomisin Cardozo, Recreation, Barnes Center at The Arch
• Victoria Cawley, Economics Department
• Jaemon Crosby, Department of Drama
• Eleanor Czajkowski, Recreation, Barnes Center at The Arch
• Madelin De Jesus, Renée Crown University Honors Program
• Aidan Deitz, Child Care
• Kye Desbiens, Department of Biology
• Erickson Gomez Fernandez, Multicultural Affairs
• Emily Mj Gray, Renée Crown University Honors Program
• Liam Griffin, Renée Crown University Honors Program
• Mia Gutarra, Syracuse University Food Services
• Alani Henderson, Syracuse University Libraries
• Henry Hong, Recreation, Barnes Center at The Arch
• Sungyeon Kim, Campbell Public Affairs Institute
• Sungyun Kim, Renée Crown University Honors Program
• Chloe Kiser, Daniel Patrick Moynihan Institute of Global Affairs
• Hannah Landon, School of Art
• Thomas O’Brien, Health Promotion, Barnes Center at The Arch
• Jordyn Quackenbush, Recreation, Barnes Center at The Arch
• S’Dara Richard, Syracuse University Food Services
• Jacqueline Rim, Center for Learning and Student Success (CLASS)
• Alejandro Rivero, Syracuse University Food Services
• Isabelle Rodriguez, Hendricks Chapel
• Juliana Rosa, Health Promotion, Barnes Center at The Arch
• Maria Ruelas Arceo, Recreation, Barnes Center at The Arch
• Anna Salewycz, Career Services
• Kristen Santos, Hendricks Chapel
• Carina Sarracino, Communications and Media Relations Office, Maxwell School of Citizenship and Public Affairs
• Sarah Schreiber, Blackstone LaunchPad
• Nicole Shanguhyia, Renée Crown University Honors Program
• Micah Stavenhagen, Hendricks Chapel
• Colin Sumner, Student Engagement
• Brynn Taylor, Department of Chemistry
• Amelia Thibault, Renée Crown University Honors Program
• Adri Virag, School of Architecture
• Kate Welder, Academic and Student Services, School of Education
• Alyssa Zito, Syracuse University Food Services

Graduate Student Employees of the Year Nominees

• Sydney Baldridge, Campus Catering
• Emilia Bielenberg, Recreation, Barnes Center at The Arch
• William Gore, Syracuse University Libraries
• Alyssa Grzesiowski, Center for Learning and Student Success (CLASS)
• John Hubert, College of Law Library
• Sri Raman Jayaraman, Center for Learning and Student Success (CLASS)
• Kevin Jiang, Syracuse University Libraries
• Jennifer Jordan, Student Engagement
• Carlee Kerr, Office of Diversity and Inclusion
• Callie Kniffin, Academic and Student Services, School of Education
• Katelyn Miller, Syracuse University Libraries
• Angelica Molina, Center for International Services
• Ocean Noah, Syracuse University Libraries
• Sai Keerthan Palavarapu, Information Technology Services
• Rajaram Pande, Center for Learning and Student Success (CLASS)
• Vedant Patil, Communications and Media Relations Office, Maxwell School of Citizenship and Public Affairs
• Kenia Santana, Syracuse University Food Services
• Karan Saurabh Shah, Center for International Services
• Ameya Shenoy, Syracuse University Food Services
• Nicole Smoke, Native Student Program, Multicultural Affairs
• Benjamin Vermilyea, Setnor School of Music

Student Employee Supervisor of the Year: Jeremy Pope, Access Services – Bird Library, Syracuse University Libraries

• Jennifer Bideaux, Student Engagement
• Sam Bowers, Student Engagement
• Ana Caliz Casanova, Acquisitions and Cataloging, Syracuse University Libraries
• Deena Capria, Food Services
• Scott Casanova, Student Engagement
• Isabella Csemez, Career Services
• Vicente “Vinnie” Cuevas, Health Promotion, Barnes Center at The Arch
• Ashley DiCarlo, Economics Department, Maxwell School of Citizenship and Public Affairs
• Julia Dudley, Access Services, Special Collections Research Center
• Michelle Mitchell, Learning and Academic Engagement, Syracuse University Libraries
• Breana Nieves Vergara, Multicultural Affairs
• Bridget Sheridan, Learning and Academic Engagement, Syracuse University Libraries
• Lorena Silva, JMA Wireless Dome Operations
• Meriel Stokoe, Center for International Services

1. Visit the Accessing Handshake section of the Syracuse University Career Services webpage and follow the instructions.

1. Once approval is given to hire student employees, confirm with Budget Department.
2. If a new PIN is needed, select “Position Evaluation Request (PER)” in PeopleSoft and follow prompts. For help, using your NetID and password, visit the Answers PER/PIN Help webpage.
3. If you do not have a NetID and password, please contact Student Employment Staff for assistance.

1. Non-Syracuse University Students (SUNY ESF, Le Moyne College, OCC, etc.) are not considered student employees. They are required to apply through SU Job Opps and are considered temporary employees. It is important that you verify the student’s university status before proceeding with their application.
2. When hiring a non-Syracuse University student, please follow the instructions for creating a PIN for a temporary Syracuse University employee.

1. Secure and confirm your PIN.
2. Create an employer account on Handshake.
3. In Handshake, select “Post a Job” to create a job posting.
4. Complete prompts using the information listed then select “Save.”
5. For the job description, use the

   ’Cuse Works template.

6. Preview the job posting and edit as needed.
7. Finally, select “Save” located in the bottom right.

1. Log in to Handshake with your employer account.
2. Review applications and update statuses by selecting the drop down menu.
3. Statuses should change from “pending” to “reviewed” and by the end of the hiring process they should be “hired” or “declined.”
4. Student Employment Staff (SES) will monitor applicant statuses and will reach out if there aren’t regular updates.
5. Hover over “Preferences” to see if students meet your criteria such as School Year/Graduation Date, Major, GPA, etc.

1. Log in to Handshake with your employer account.
2. If you required applicants to attach documents such as a resume, cover letter, writing sample, etc., you can obtain the documents by selecting “Export Documents.”
3. Select the boxes of the documents to view, then select “Next.”
4. Select “Confirm.”
5. Once the download is complete, you can select the link for the file and an email will be sent to you from Handshake with the files(s).

1. Log in to Handshake with your employer account.
2. Update student statuses in Handshake.
3. Student may not start work until their acceptance and I-9 are on file.
4. While this standard offer letter is required for all Division of Enrollment and Student Experience departments and sent on their behalf by the Student Employment Office, we encourage other divisions to use it. If you would like to have this sent on your behalf, please contact the Student Employment Office. Please note, this letter has been reviewed and approved by legal.
5. Once the final candidate(s) have been approved, work with Human Resources to enter the student employee’s job information into PeopleSoft (through Smart HR).
6. Ensure I-9 information is completed including required forms of identification. Visit the U.S. Department of Homeland Security I-9 Employment Eligibility Verification webpage for additional information. Please contact the U.S. Department of Homeland Security Form I-9 Contact Center for assistance using documents.

Note: Students will need to be hired onto your Payroll prior to completing the I-9 form. Once the SmartHire is approved by Human Resources, the student will receive an email from LawLogix with a unique link to complete the I-9 form remotely with a person of their choosing.

• Confirm and finalize your work schedule with your supervisor.
• Confirm your start date and work location.
• Confirm your pay rate (New York State minimum wage information).
• You will receive an email with a unique link from LawLogix/Guardian to complete the Form I-9 remotely. This can be completed with a person of your choosing, this person must be over the age of 18. This form must be completed by your first day of work. You can also visit our office at 111 Waverly Ave, Suite 230 to complete the form in-person. You must provide original documents for employment authorization (e.g. U.S. passport, social security card, etc.). Copies are not permitted. Visit the U.S. Department of Homeland Security I-9 Employment Eligibility Verification webpage for additional information including the I-9 form to complete and submit. Please contact the U.S. Department of Homeland Security Form I-9 Contact Center for assistance using documents.
• Acknowledge your pay notice in MySlice. Once your employment information is entered into the HR/Payroll system, a New York State Pay Notice is generated and available to view on your MySlice Account.
• Ask about dress code. Some departments have a specific dress code or uniform.

• • Be on time for your work shift.

• • Meet with your immediate supervisor to discuss your job responsibilities, any training for the job, your schedule and a contact name and phone number you should call if you cannot work your scheduled shift. Ensure that someone will be supervising you at all times.

• • Ask for a tour of your work place and meet your co-workers.

• • Confirm with your supervisor that you are on the payroll system and ask how to enter your hours on MySlice and who will approve them. The payweek is from Thursday to Wednesday, and the deadline to enter your hours for the current payweek is typically on Wednesday.

• • Ask your supervisor where you should pick up your paycheck. You can also consider enrolling in direct deposit to have your pay deposited directly into your bank account.
    1. 1. If you are working on-campus, enroll by logging into your MySlice account and follow the link in the Employee Services section.
    1. 1. If you are working off-campus, ask your supervisor how to enroll in their direct deposit plan.

• • If you are using Federal Work-Study, keep track of how much you earn to ensure you do not go over your award amount.

• • Problems with pay, such as missing hours or potential errors, should be brought to the attention of your employer as soon as possible to resolve the issue, or contact the Student Employment Office for assistance.

Syracuse University students who work on campus or in University-sanctioned off campus jobs are considered part-time casual wage employees. Conditional language is included on all on campus student job postings and offer letters:

As a part-time student employee, you are an employee at-will, meaning you have the right to end your employment at any time for any reason, and the University may do the same. If employed using a Federal Work-Study award, once the balance is exhausted, the employer reserves the right to end your employment. Your employment is also specifically conditioned on your being and remaining a student in good standing, satisfactory performance of work, availability of work, and legal eligibility to work in the United States. Work may become unavailable due to health or safety concerns, or a change in instructional format.

All Federal Work-Study and non-Federal Work-Study earnings are subject to federal and state income tax. Students must submit a W-4 form to the Payroll Office. Payroll will mail a W-2 statement to the student’s permanent address as it appears in the Student Records System by Jan. 31 for the previous calendar year. Students paid by an off-campus employer will receive their W-2 statement directly from their employer.

If you are an international student, there are specific rules for working on-campus.  The Center for International Services website contains helpful information about on-campus employment, the I-9 verification process, and obtaining a Social Security number. Visit the U.S. Immigration and Customs Enforcement website for more information.

Your workplace should be respectful and free from harassment. If you feel that you or someone you know is being harassed, please contact the Student Employment Office at 315.443.2268 or cuseworks@syr.edu for assistance.

Additional Resources are available at the Office of Community Standards STOP Bias. If you or someone you know is experiencing sexual or relationship violence, please seek out these University resources.

While departments must pay at least minimum wage, it is up to individual departments in establishing their hourly rate. This is why pay rates tend to vary. The minimum wage is:

• • Minimum Wage: $15.50 (effective 12/29/2024)

Through a ‘Cuse Works experience, we strive for students to gain one or more of the University Shared Competencies and professional skills. The Student Employment Goal Setting and Performance Evaluation worksheet enables your employer to provide you with clearly defined skills and competencies they expect you to develop as a member of their team and serves as a touchstone for discussions on work performance throughout your employment. This worksheet is filled out by your employer, but you can download and view the worksheet template below. 

View/Download the Student Employment Goal Setting and Performance Evaluation Worksheet [.docx]

All ’Cuse Works opportunities are listed in Handshake, Syracuse University’s centralized career management tool. Log into Handshake using your Syracuse University Net ID and password and search for ‘CuseWorks’ in the job title category.

Once you have updated your resume and tailored your cover letter to the position, upload your materials to the posting in Handshake. (Make sure to read all the requirements, too. Some on-campus positions require a Federal Work-Study award.)

If a department is interested in hiring you, the department will contact you directly about the position. They may also want to conduct an interview. Come prepared with a copy of your resume, schedule of availability, and a list of questions to ask them.

Career Services is a great resource to help you create or edit a resume, tailor a cover letter or prepare for an interview!

Don’t forget that Handshake is updated weekly with new opportunities. Check back regularly for new postings.

All ’Cuse Works opportunities will help you to build skills that can be applied to positions throughout your career. The Student Employment Office works with all on-campus employers to ensure at least one or more of the ’Cuse Works professional skills or University Shared Competencies are built during your ’Cuse Works experience.