Please refer to Part 13 of the Student Conduct System Handbook for the full policy.
Disciplinary records are retained for seven (7) years from the date of the student’s most recent violation or until one (1) year after the student has graduated from the University, whichever is longer. Records of students suspended, expelled, prohibited from future enrollment, or otherwise withdrawn for disciplinary reasons are retained indefinitely. Records retention policies for academic dishonesty cases may vary and are maintained by the Academic Integrity Office.
Such records may include, without limitation, investigation reports and evidence, hearing records, disciplinary decisions or communications, appeals, resolution documents, requests for and provision of Supportive Measures, and other records demonstrating actions the University took to respond to the reported conduct.
Students found to be responsible for non-violent conduct violations who are suspended or expelled will have the following notation listed on their transcript: “Administrative Withdrawal – University Initiated.” Students found responsible for violence-related conduct (as defined by the Clery Act) who are suspended or expelled will have their University transcripts issued with the following notations:
- In cases of suspension – “Suspended after a finding of responsibility for a Student Conduct Code violation.”
- In cases of expulsion – “Expelled after a finding of responsibility for Student Conduct Code violation.”
- If a student alleged to have been involved in an incident that could carry a sanction or suspension or expulsion, withdraws from the University with an investigation or conduct case pending, the following notation will be listed on their University transcript: “Withdrew with Conduct Charges Pending.”
Suspended students may appeal the notation on their transcript to the Director of Community Standards, and they must meet all criteria outlined in Part 13.4. Notations for violations related to the University’s Sexual Assault, Stalking, Gender-Related Harassment, Dating or Domestic Violence, and/or Sexual Harassment, Abuse, and Assault Prevention policies and those for expulsion will not be removed.
Expungement Policy
A student found responsible for violating University policy may request expungement from the Director of Community Standards, or designee.
A student may initiate the request by completing the Request for Expungement Form with Community Standards.
A student is eligible to request expungement if:
- The student has completed all assigned sanctions by the assigned deadlines;
- The student is in good standing with the University; and
- The student remained free of any Conduct Code violations for two (2) consecutive academic semesters since the violation at issue.
A student whose violation occurs the semester in which they graduate may apply for expungement if they have met all other requirements and can demonstrate they are applying to professional or graduate school.
Should a student be found responsible for a violation of the Student Conduct Code after an expungement has been granted, the original conduct record may be restored, and the previous record may be considered in determining appropriate sanctions in the new case.
Expungement will not be granted for:
- Records of expulsion
- Incidents involving violations determined to be motivated by bias
- Academic Integrity violations
- Incidents involving hazing
- Incidents involving sale or distribution of drugs/controlled substances
- Incidents causing significant damage to property
- Incidents causing significant injury
- Incidents involving violations of the University’s Sexual Assault, Stalking, Gender-Related Harassment, Dating or Domestic Violence, and/or Sexual Harassment, Abuse, and Assault Prevention policies.
All requests are subject to approval by the Director of Community Standards or designee. Expungement requests that are denied may be appealed to the Associate Vice President and Dean of Students or designee, whose decision shall be final.